General Requirements

  • Unless otherwise noted, juried exhibition calls are open to international artists ages 18 and older.

  • Entry fees are non-refundable. Entry fees pay for the administration, advertising and other expenses incurred by the Gallery (TCG).

  • Fees and requirements are announced by our call for entry system and are stated in each show prospectus.

  • All entries must be submitted through TCG’s online entry system or, SmarterEntry, or Entrythingy. We cannot accept submissions outside of these management systems.

  • Images must be in JPEG format, files less than 5 MB in size, with the recommended longest pixel dimension, preferably between 1200 and 3000 pixels.

  • Images of accepted works may be used at the sole discretion of TCG for promotional purposes including but not limited to the invitation, catalog, website, or on a subsequent year’s prospectus. Image will include attribution whenever possible.

Sales

  • TCG processes all sales, and payment from sold work will be mailed to or sent via electronic service to the artist 30 days after the close of the exhibition. All sales totaling $600 or more require the completion of an IRS Form W9.

  • TCG will retain 35% from all sales, or donate proceeds to a registered charitable organization.

  • Sold artwork requiring shipment will be handled by TCG with costs collected from buyer. Buyers will be asked if the work may be retained until the exhibit ends. If the buyer disagrees, TCG will let the work go, and the artist will be informed.

Work

  • A maximum of 3 original works may be entered, unless otherwise specified for a particular exhibit. Applicants can submit more than one entry.

  • Physical Exhibitions: Completed works may not exceed 72 inches in any one direction, including the frame. Sizes specific to an exhibition are shown in the entry application.

  • Work must be original in concept and design and created by the artist without instructor guidance.

  • Photographic prints not made directly by the artist, shall have been analog or digitally processed by the artist and shall be in control of any adjustments such as cropping, color balance, contrast, etc., through to the final printing.

Exhibition

  • Should The Gallery or any other exhibition space be closed for reasons beyond our control, TCG reserves the right to move a planned physical exhibit to our online gallery.

  • There is no size limit for online or virtual exhibitions.

Digital Image Requirements

  • Maximum file size limited to 5 MB

  • As a guideline, we recommend that you set the pixel dimension to approximately 1600 - 3000 pixels on the longest side to provide the best image for the juror.

Delivery

  • All work delivered to the gallery must have the following information affixed to the non-viewing side of artwork:

    • Artist Name

    • Address, phone number and email

    • Title of the work, medium and price. Be specific with medium descriptions (e.g., oil on hardboard or canvas, not oil; chromogenic print or archival ink jet print, not photography or digital print; oil pastel on paper, not pastel; etc.)

  • Work must arrive on scheduled dates.

  • Paintings must be dry.

  • Measure to ensure work meets size limitations before delivery, include outer edges of frames. Work not in compliance will not be exhibited. No exceptions.

  • All shipped work must include a bar-coded return shipping label. Do not send by United States Postal Service (USPS). We prefer UPS but accept FedEx. No shipping peanuts allowed.

  • If you have specific packing/repacking instructions please include them in the shipping box.

  • NO PACKING PEANUTS!!!

Installation of Artwork

Member and National Juried Shows: Placement of works is the responsibility of the curator with participant collaboration, if requested.

Solo/Small Group Exhibitions: Artists are encouraged to work with the staff to install their exhibition as part of the professional development process. TCG has final say on presentation. Once a work is selected for exhibition, the artist cannot remove it unless unusual circumstances require an exception.

Presentation Guidelines: TCG strives to provide a professional exhibition space and asks artists to present their artwork professionally as well. The work must conform to the following standards unless otherwise stated for a particular exhibition. Artwork will not be installed if improperly presented or misrepresented.

  • Two-dimensional work must be suitably framed (clip frames not allowed) and under glass or Plexiglas when appropriate (Plexiglas must be on work over 24”x30”).

  • Artwork that is intentionally unframed, such as stretched canvas, must have well-finished painted edges. Edges cannot be taped. Mats, if used, must be well cut and clean.

  • All prints, including photographic prints should be signed and numbered. (This is optional but HIGHLY recommended.)

  • All work must be equipped for safe installation; gallery personnel will determine safety.

  • Works considered as being too fragile for handling by gallery personnel will not be accepted.

  • All wall and suspended work must be equipped with a secure wire hanging system. TCG does not supply framing, hardware, or wire.

  • Coordination with the Gallery is required for installation work.

    • Artwork or display materials to be directly affixed to the wall must have gallery approval and artist must provide their own hardware.

    • Works requiring electrical outlets or other special considerations should consult with the gallery prior to application.

    • The Gallery has limited numbers of display materials for 3-D work; please discuss with the gallery prior to application.

  • The artist is responsible for special security of artwork, such as jewelry.

  • When two or three-dimensional work is unusually heavy or difficult to handle, timely assistance may be required of the artist. Prior notice is required for any three-dimensional works exceeding 50 pounds, and two-dimensional work exceeding 20 pounds to ensure gallery floor or wall can bear weight load. Three-dimensional work must fit through a standard single door.

  • Bin art, when allowed, must be firmly backed and shrink-wrapped or enclosed in an art quality plastic sleeve, with a label attached to the non-viewing side that includes name, title, medium and price. No tape on closures.

Pickup and Storage

  • When the exhibit ends, unless specified otherwise, you may pick up your work no earlier than 3:00 pm on the closing day of the exhibit.

  • You must pick up your work within 48 hours of the closing day of the exhibit, or notify the gallery if you will be late.

  • Unless previous arrangements have been made, work left in storage longer than eight (8) weeks shall become TCG property and may be disposed of, donated or used for fundraising purposes.

Liability

All work will be handled with all possible care, but pieces submitted for exhibition are at the artist’s risk. In the event of damage or theft, the Gallery will not be held liable. If insurance is desired, the artist must carry it.

Good faith: in implementation of this Contract, all parties (TCG, participant, client, or agents thereof) undertake to observe the utmost good faith and they warrant in their dealings with each other that they will neither do anything nor refrain from doing anything that might prejudice or detract from the copyrights, assets or interests of each party. This agreement is made under the governing laws of The Commonwealth of Kentucky.